Prices
Our pricing model is fair and transparent
With us, you don’t pay per user, but per user group. Perfect for companies with many employees, high turnover, or a multi-location structure.
Other providers
You pay for each individual user
10 branches, 250 employees
250 users × €6 =
€1,500/month
You pay per group -with no limit on the number of users
10 branches, 250 employees
10 groups × €18.90 =
€189/month
Complete price transparency with intratool
A simple pricing model, free updates, and no hidden costs. We promise! Loyalty pays off!
With annual payment, you’ll save €6 per month per user group!
Optional
- Custom workshops
- App translation into over 30 languages
- Interface Integration (e.g., employee master data)
- Storage expansion
Annual payment / term
€18.90*
General
- Custom subdomain
- Available as an app (Android & iOS) and in a web browser
- Activation of all modules
- Unlimited users per user group
- Customizable logo and color
Technical details
- Regular feature updates
- File storage location
- REST API
- 30 days of data backup 2
Support
- Personalized support by phone and email
- Live webinars
- Software manual and API documentation
*per month per user group1, plus tax
1 See What Is a user group? 2 See Storage space in file manager
Monthly payment / term
24,90* €
General
- Custom subdomain
- Available as an app (Android & iOS) and in a web browser
- Activation of all modules
- Unlimited users per user group
- Customizable logo and color
Technical details
- Regular feature updates
- File storage location
- REST API
- 30 days of data backup 2
Support
- Personalized support by phone and email
- Live webinars
- Software manual and API documentation
*per month per user group1, plus tax
1 See What Is a user group? 2 See Storage space in file manager
What is a user group?
User groups can include, for example, individual branches, departments, or organizational units. We’d be happy to help you decide how many user groups make sense for your company.
Whether it’s a branch, logistics, or administration – every unit has access to exactly the information, tasks, and documents it needs.
No user limits, flexibly scalable, and easy to budget for.
Calculate a custom price
With our price calculator, you can find out in 30 seconds how much intratool costs for your company.
Why our pricing model is fairer
With intratool, you have complete planning certainty: Whether you have 5 employees or 500 – you only pay for the active user groups, not for each individual person.
Other providers
TraditionalBilling per user
- Costly when turnover is high
- Complicated licenses
- Difficult to estimate
You pay per group -with no limit in the number of users
- Fair when switching teams
- Simple group billing
- Full cost control
That's all-inclusive
A simple pricing model, free updates, and no hidden costs. We promise! Loyalty pays off! With annual payment, you’ll save €6 per month per user group!
Own subdomain
e.g., samplecompany.intratool.de
CI customizable
(Logo & colors)
Individual user accounts
Included for each user group
All updates included
New features and security updates
Free support
We're happy to help you
² Storage space in the file manager
Up to 5 user groups = 5GB
6–10 user groups = 10GB
11 or more user groups = 25GB
Data backup for 30 days
Automatic backups
Apps for Android & iOS
Download our app from the major app stores
Your benefits with intratool pricing
With intratool’s flexible pricing model, you retain full control over costs. Instead of expensive user licenses, you pay only by group – fair, transparent, and perfect for companies with a fluctuating workforce, temporary employees, or shift schedules. This ensures that your digital communication remains scalable and predictable at all times.
- No hidden costs
- Fair billing by group rather than per user
- Scalable for any business
- Perfect for a rotating workforce (temporary employees, shift workers, part-time employees)
- Predictable & transparent
“The biggest benefit for us is the transparency of the processes. Information no longer gets lost and ends up exactly where it’s supposed to be.”
Till Balzer,
Managing Director, Balzer Bakery
“Thanks to intratool, we’ve been able to make our office virtually paperless. This was an essential step for us as a company, because we want to operate more sustainably in every area!”
Fabian Kraus,
Managing Director of Pan Pan Bakery
“Tasks and processes can be implemented and monitored. Intratool thus plays a key role in employee satisfaction while also ensuring a modern, digitized work environment at our locations.”
Tobias Labermeier,
Managing Director & Partner
of Vitova Health GmbH & Co. KG
More than 400 customers across various industries use intratool to ensure clarity in their communication.
Frequently asked questions about our prices
Here you’ll find answers to the most common questions about the intratool pricing model – from billing and licensing to scalability. Learn how to plan your costs transparently and make the most of intratool for your team.
With intratool, billing is not based on individual users but on user groups.
This means that companies pay only for groups they actively use – such as branches, locations, or departments – regardless of how many employees work within that group. This keeps the pricing model transparent and scalable, especially for growing organizations.
intratool offers flexible contract models tailored to the needs of businesses.
Depending on the package selected, both monthly and longer-term contracts are available. This allows companies to decide for themselves how flexible they want to be when starting out or when planning for the long term.
intratool supports common payment methods for business customers.
These typically include:
- Purchase on Account (for Businesses)
- Additional digital payment options depending on the contract model
This allows companies to easily integrate the processing into their existing accounting processes.
Yes. You can try out intratool during a trial period before purchasing it.
This allows companies to test the features in a real-world setting before deciding on a package. The trial access provides a realistic look at task management, communication, and checklists in day-to-day work.
Yes. Custom terms are available for larger organizations and companies with multiple locations or user groups.
Depending on the size of the company and the scope of the project, we can offer customized pricing models designed for scalability and long-term collaboration.
Find your price now
Get started with intratool and discover just how affordable digital communication and organization can be.