Industries » Food service & hospitality

Everything under control in the kitchen, front-of-house, and hotel operations

With intratool, you can centrally manage hygiene, tasks, shifts, and team communication all in one app – on the go, with full traceability, and in an audit-proof manner.

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Hero Branchen gastro Hotellerie EN

Once operations are up and running, organizational issues must not slow things down

In the kitchen, front-of-house, and hotel operations, hygiene, shift schedules, tasks, and team communication must function reliably every day. At the same time, there is little time for coordination, follow-up, and documentation during day-to-day operations.

Paper lists, Excel spreadsheets, and WhatsApp groups can quickly lead to gaps, delays, and unnecessary risks.

That's the solution

Common problems

  • Hygiene plans on paper: Cleaning tasks are checked off, but often not properly documented - making them prone to errors and difficult to verify during an audit.
  • Incomplete HACCP documentation: Temperatures, inspections, and corrective actions are not recorded centrally or are difficult to trace later on.
  • Shift scheduling in Excel: Employees often find out about changes, absences, or shift swap requests too late - especially when dealing with rotating teams and multiple locations.
  • Communication via WhatsApp: Important information gets lost in chats, responsibilities remain unclear, and it becomes more difficult to meet legal requirements.

intratool: An all-in-one solution for the restaurant and hotel industries

Here’s how intratool improves your internal communication and organization

Communication

Push notifications, group chats, and digital bulletin boards for teams.

Task management

Digital hygiene and equipment checklists, accessible at any time.

Employee services

Shift schedules, vacation requests, and documents right in the app.

Insights & Reports

Overview of processes, team activities, and compliance.

Interfaces & Technology

Integration with HR software and membership management systems.

Solutions for the restaurant and hospitality industries in detail

Intratool is the perfect addition to your organization’s service and quality assurance operations.

All solution areas

Benefits of using intratool for your organization

Here’s how intratool improves your internal communication and organization

Vorteile Branchen Gastro Hottelerie
  • Everything is available on the go: Your service staff can conveniently use all features on their smartphones.
  • Less paper, more time: Cleaning lists, schedules, and forms - all fully digital.
  • Transparent shift scheduling: Changes are immediately visible to everyone.
  • Compliance made easy: Document hygiene and quality in an audit-proof manner.
  • Fair & flexible: Pricing model based on user groups - ideal for changing teams.
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Our customers' success stories

Our customers show how intratool makes day-to-day work noticeably easier—from seamless communication and efficient processes to greater transparency.
Discover real-world examples and see how companies across various industries use intratool to save time and improve their operations in the long term.

“The biggest benefit for us is the transparency of the processes. Information no longer gets lost and ends up exactly where it’s supposed to be.”

Till Balzer

Managing Director, Balzer Bakery

“Thanks to intratool, we’ve been able to make our office virtually paperless. This was an essential step for us as a company, because we want to operate more sustainably in every area!”

Fabian Kraus

Managing Director of Pan Pan Bakery

“Tasks and processes can be implemented and monitored. Intratool thus plays a key role in employee satisfaction while also ensuring a modern, digitized work environment at our locations.”

Tobias Labermeier

Managing Director & Partner Vitova Health GmbH & Co. KG

400+

Customers

6,000+

Organizational units

65,000+

User

400+

Customers

6000+

Organizational units

65.000+

User

More than 400 customers across various industries use intratool to ensure clarity in their communication.

Any questions? We have the answers.

Whether it’s food service, hospitality, or housekeeping – we’ll explain how intratool can truly simplify your organization. Here you’ll find the most important answers to frequently asked questions.

intratool is ideal for restaurants, hotels, cafés, chain restaurants, and similar businesses with operational teams in service, the kitchen, and housekeeping.

The platform is particularly well-suited for companies with shift work and multiple departments, where fast, clear, and centralized communication is crucial.

intratool helps efficiently organize daily operations in the restaurant and hospitality industries.

Typical areas of application include:

  • Division of responsibilities in the kitchen, front of house, and housekeeping
  • Handoffs between shifts
  • Internal communication regarding daily updates

This ensures that all employees know what to do at all times – even when workloads are high.

Yes. Staff in the dining room, kitchen, and housekeeping are notified in real time via the intratool app.

New tasks, important updates, or last-minute changes are shared centrally and sent directly to smartphones via push notifications. This keeps the entire team in sync at all times – even without a fixed workstation.

Yes. intratool is particularly well-suited for hotel groups, restaurant chains, and chain stores.

Content such as tasks, checklists, and information can be managed in a targeted manner:

  • per hotel or location
  • per department (e.g., kitchen, front desk, housekeeping)
  • or centrally for the entire company

This ensures that the organization remains unified, while each location receives only the information that is relevant to it.

Digitize your hotel or restaurant

Get started with intratool and bring communication, shift scheduling, and hygiene processes together on a single, centralized platform – mobile, simple, and secure.

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