Industries » Food service & hospitality
Everything under control in the kitchen, front-of-house, and hotel operations
With intratool, you can centrally manage hygiene, tasks, shifts, and team communication all in one app – on the go, with full traceability, and in an audit-proof manner.

Once operations are up and running, organizational issues must not slow things down
In the kitchen, front-of-house, and hotel operations, hygiene, shift schedules, tasks, and team communication must function reliably every day. At the same time, there is little time for coordination, follow-up, and documentation during day-to-day operations.
Paper lists, Excel spreadsheets, and WhatsApp groups can quickly lead to gaps, delays, and unnecessary risks.
Common problems
- Hygiene plans on paper: Cleaning tasks are checked off, but often not properly documented - making them prone to errors and difficult to verify during an audit.
- Incomplete HACCP documentation: Temperatures, inspections, and corrective actions are not recorded centrally or are difficult to trace later on.
- Shift scheduling in Excel: Employees often find out about changes, absences, or shift swap requests too late - especially when dealing with rotating teams and multiple locations.
- Communication via WhatsApp: Important information gets lost in chats, responsibilities remain unclear, and it becomes more difficult to meet legal requirements.
intratool: An all-in-one solution for the restaurant and hotel industries
Here’s how intratool improves your internal communication and organization
Communication
Push notifications, group chats, and digital bulletin boards for teams.
Task management
Digital hygiene and equipment checklists, accessible at any time.
Employee services
Shift schedules, vacation requests, and documents right in the app.
Insights & Reports
Overview of processes, team activities, and compliance.
Interfaces & Technology
Integration with HR software and membership management systems.
Solutions for the restaurant and hospitality industries in detail
Intratool is the perfect addition to your organization’s service and quality assurance operations.
Integrate time tracking
With intratool, you can centrally direct employees to your time tracking system - without having to switch apps or face unnecessary access barriers.
Digital cleaning instructions and hygiene protocols
With intratool, employees can find instructions, videos, and hygiene standards exactly where they need them.
Digital vacation requests
With intratool, vacation requests end up exactly where they belong - complete, traceable, and free of paperwork chaos.
Digital site inspections
With intratool, you can document inspections in a standardized way, identify necessary actions, and keep track of all locations.
Digital onboarding process
With intratool, you can combine manuals, assignments, and feedback into a clear onboarding process.
Manage training certificates
With intratool, you can securely store certificates, credentials, and training documents so they're always easy to find.
Conduct annual training sessions digitally
With intratool, you can schedule recurring training sessions, automatically send reminders to teams, and centrally document completion.
Supplier claims
Using intratool, locations can report damaged or defective goods to suppliers and management in a structured manner.
Automatic translations
With intratool, teams can understand tasks, posts, and manual content in their own language.
Weekly employee news
With intratool, you can create digital newsletters for teams, locations, or roles - including read receipts and comments.
Pause membership
With intratool, requests to pause can be fully recorded and forwarded internally in an organized manner.
Integrate time tracking and schedules
With intratool, you can direct employees to the time tracking app and centrally provide up-to-date work schedules in the appropriate folder.
Digital surveys
With intratool, you can collect structured feedback from teams, locations, or individual roles.
Collect customer feedback digitally
With intratool, customers and guests have an easy way to provide feedback via QR codes.
Digital shift handoff
With intratool, important information remains centrally available on-site between the early, late, and follow-up shifts.
Digital shift schedules
With intratool, you can make work schedules available on mobile devices - for teams, locations, and rotating shifts.
Digital emergency contacts
With intratool, teams always have important phone numbers and contacts at their fingertips on their mobile devices.
Digital cleaning schedules
Say goodbye to paper lists and disorganized filing systems. With intratool, you can document cleaning processes comprehensively and in real time.
Publish product information in a centralized location
With intratool, you can keep all locations informed about new products, changes, and sales information.
Order work clothes online
With intratool, employees can submit clothing requests in a structured manner - including size, item, and location.
Digital adjustments to working hours
With intratool, employees can submit corrections in a structured manner - directly to the appropriate department.
Collect applications via QR code
With intratool, you can make application forms available via QR code - directly for your location, bulletin board, or website.
Opening and closing routines
With intratool, teams receive clear checklists for tasks to be completed before opening, after closing, or at the end of a shift.
Request digital photos of the site
With intratool, you can have sales areas, warehouses, treatment rooms, or service areas inspected via photo submissions.
Order special external items
With intratool, locations can enter orders in a structured manner and send them directly to the right place.
Digital claims reports
With intratool, teams can report damage directly through the app - including photos, location, and who is responsible.
Professional chat communication
With intratool, teams can communicate in one-on-one and group chats directly within the employee app.
Provide payroll documents digitally
With intratool, you can automatically make pay stubs and personal documents available in the secure employee folder.
Digital hygiene training
With intratool, you can provide hygiene training digitally, ensure that required fields are filled out correctly, and track the status centrally.
Digital temperature checks
With intratool, you can record temperature checks on the go and take immediate action if any deviations are detected.
Automatically synchronize employee data
With intratool, you can keep user and employee data up to date through master data imports - without duplicate maintenance or manual follow-up work.
Digital knowledge management
With intratool, you can consolidate work instructions, guidelines, and internal knowledge into digital manuals.
Benefits of using intratool for your organization
Here’s how intratool improves your internal communication and organization

- Everything is available on the go: Your service staff can conveniently use all features on their smartphones.
- Less paper, more time: Cleaning lists, schedules, and forms - all fully digital.
- Transparent shift scheduling: Changes are immediately visible to everyone.
- Compliance made easy: Document hygiene and quality in an audit-proof manner.
- Fair & flexible: Pricing model based on user groups - ideal for changing teams.
Our customers' success stories
Our customers show how intratool makes day-to-day work noticeably easier—from seamless communication and efficient processes to greater transparency.
Discover real-world examples and see how companies across various industries use intratool to save time and improve their operations in the long term.
“The biggest benefit for us is the transparency of the processes. Information no longer gets lost and ends up exactly where it’s supposed to be.”
Till Balzer
Managing Director, Balzer Bakery
“Thanks to intratool, we’ve been able to make our office virtually paperless. This was an essential step for us as a company, because we want to operate more sustainably in every area!”
Fabian Kraus
Managing Director of Pan Pan Bakery
“Tasks and processes can be implemented and monitored. Intratool thus plays a key role in employee satisfaction while also ensuring a modern, digitized work environment at our locations.”
Tobias Labermeier
Managing Director & Partner Vitova Health GmbH & Co. KG
400+
Customers
6,000+
Organizational units
65,000+
User
400+
Customers
6000+
Organizational units
65.000+
User
Any questions? We have the answers.
Whether it’s food service, hospitality, or housekeeping – we’ll explain how intratool can truly simplify your organization. Here you’ll find the most important answers to frequently asked questions.
intratool is ideal for restaurants, hotels, cafés, chain restaurants, and similar businesses with operational teams in service, the kitchen, and housekeeping.
The platform is particularly well-suited for companies with shift work and multiple departments, where fast, clear, and centralized communication is crucial.
intratool helps efficiently organize daily operations in the restaurant and hospitality industries.
Typical areas of application include:
- Division of responsibilities in the kitchen, front of house, and housekeeping
- Handoffs between shifts
- Internal communication regarding daily updates
This ensures that all employees know what to do at all times – even when workloads are high.
Yes. Staff in the dining room, kitchen, and housekeeping are notified in real time via the intratool app.
New tasks, important updates, or last-minute changes are shared centrally and sent directly to smartphones via push notifications. This keeps the entire team in sync at all times – even without a fixed workstation.
Yes. intratool is particularly well-suited for hotel groups, restaurant chains, and chain stores.
Content such as tasks, checklists, and information can be managed in a targeted manner:
- per hotel or location
- per department (e.g., kitchen, front desk, housekeeping)
- or centrally for the entire company
This ensures that the organization remains unified, while each location receives only the information that is relevant to it.
Digitize your hotel or restaurant
Get started with intratool and bring communication, shift scheduling, and hygiene processes together on a single, centralized platform – mobile, simple, and secure.























































