With intratool, everything in one place!
The employee app for operational teams and retail locations
Reach all employees – whether they’re in a store, in production, or on the go. Fair billing based on user groups, ideal for companies with multiple locations and high employee turnover.

Communication that truly reaches everyone
Many companies struggle with outdated internal communication: notices on bulletin boards, confusing WhatsApp groups, or a paper mess when it comes to forms.
intratool solves these problems by connecting all locations and teams in a central, GDPR-compliant platform.

- Important information doesn't reach everyone: Messages get lost in the daily grind.
- Paperwork chaos with tasks and forms: No overview of progress.
- Shift changes cause stress: Last-minute updates reach teams too late.
- No centralized management: Multiple locations, but no unified solution.
Everything your teams need every day, all in one app
intratool brings together all the essential tools for frontline staff – perfect for retail chains, healthcare facilities, and manufacturing companies.
Task management
Plan, track, and monitor recurring tasks – paperlessly and transparently.
Employee services
Shift schedules, vacation requests, and important documents – available anytime (24/7).
Insights & Reports
Insights into communication and processes to help you make better decisions.
Schnittstellen & Technik
Integration with time-tracking and HR systems, e-learning platforms, and more.


Digital onboarding process
With intratool, you can combine manuals, assignments, and feedback into a clear onboarding process.
Weekly employee news
With intratool, you can create digital newsletters for teams, locations, or roles - including read receipts and comments.
Digital vacation requests
With intratool, vacation requests end up exactly where they belong - complete, traceable, and free of paperwork chaos.
Collect customer feedback digitally
With intratool, customers and guests have an easy way to provide feedback via QR codes.
Publish product information in a centralized location
With intratool, you can keep all locations informed about new products, changes, and sales information.
Digital adjustments to working hours
With intratool, employees can submit corrections in a structured manner - directly to the appropriate department.
Digital hygiene training
With intratool, you can provide hygiene training digitally, ensure that required fields are filled out correctly, and track the status centrally.
Multi-level vacation approval processes
With intratool, requests are routed to the appropriate decision-makers before they are finally approved.
Request digital photos of the bar
With intratool, you can request up-to-date photos of counters or sales areas by creating a specific task.
Pause membership
With intratool, requests to pause can be fully recorded and forwarded internally in an organized manner.
Automatically synchronize employee data
With intratool, you can keep user and employee data up to date through master data imports - without duplicate maintenance or manual follow-up work.
Digital cleaning schedules
Say goodbye to paper lists and disorganized filing systems. With intratool, you can document cleaning processes comprehensively and in real time.
Digital temperature checks
With intratool, you can record temperature checks on the go and take immediate action if any deviations are detected.
Digital knowledge management
With intratool, you can consolidate work instructions, guidelines, and internal knowledge into digital manuals.
Professional chat communication
With intratool, teams can communicate in one-on-one and group chats directly within the employee app.
Digital shift schedules
With intratool, you can make work schedules available on mobile devices - for teams, locations, and rotating shifts.
Digital cleaning instructions and hygiene protocols
With intratool, employees can find instructions, videos, and hygiene standards exactly where they need them.
Opening and closing routines
With intratool, teams receive clear checklists for tasks to be completed before opening, after closing, or at the end of a shift.
Complaints about your own products
With intratool, store locations can fully document complaints and forward them directly to production, quality assurance, or administration.
Integrate time tracking and schedules
With intratool, you can direct employees to the time tracking app and centrally provide up-to-date work schedules in the appropriate folder.
Order work clothes online
With intratool, employees can submit clothing requests in a structured manner - including size, item, and location.
Supplier claims
Using intratool, locations can report damaged or defective goods to suppliers and management in a structured manner.
Integrate time tracking
With intratool, you can centrally direct employees to your time tracking system - without having to switch apps or face unnecessary access barriers.
Track safebag deliveries digitally
With intratool, you can document deliveries via scan - from the location to the driver to the administration.
Approve changes to opening hours
With intratool, you can manage requests for changes to business hours by assigning clear responsibilities.
Digital shift handoff
With intratool, important information remains centrally available on-site between the early, late, and follow-up shifts.
Digital cleaning reports (HACCP)
With intratool, you can centrally review cleaning lists, keep track of their status in real time, and have documentation for inspections immediately at your fingertips.
Provide payroll documents digitally
With intratool, you can automatically make pay stubs and personal documents available in the secure employee folder.
Feedback to production
With intratool, locations collect praise, criticism, and feedback on products in a structured way - including photos and context.
Digital temperature reports (HACCP)
With intratool, you can centrally record temperature checks, deviations, and corrective actions - in a transparent, mobile, and audit-ready manner.
Digital quality checks
With intratool, you can document quality checks in a structured way and immediately forward corrective actions to the appropriate departments.
Digital claims reports
With intratool, teams can report damage directly through the app - including photos, location, and who is responsible.
Request digital photos of the site
With intratool, you can have sales areas, warehouses, treatment rooms, or service areas inspected via photo submissions.
Digital emergency contacts
With intratool, teams always have important phone numbers and contacts at their fingertips on their mobile devices.
Conduct annual training sessions digitally
With intratool, you can schedule recurring training sessions, automatically send reminders to teams, and centrally document completion.
Digital HACCP documentation
With intratool, you can manage HACCP inspections, hygiene tasks, and documentation all in one place.
Automatic translations
With intratool, teams can understand tasks, posts, and manual content in their own language.
Manage training certificates
With intratool, you can securely store certificates, credentials, and training documents so they're always easy to find.
Internal product orders
Using intratool, locations send product and special orders directly to production or administration.
Order special external items
With intratool, locations can enter orders in a structured manner and send them directly to the right place.
Digital surveys
With intratool, you can collect structured feedback from teams, locations, or individual roles.
Request hazardous waste pickup online
With intratool, locations or production facilities can submit structured requests for pickups and have them confirmed directly.
Digital site inspections
With intratool, you can document inspections in a standardized way, identify necessary actions, and keep track of all locations.
Collect applications via QR code
With intratool, you can make application forms available via QR code - directly for your location, bulletin board, or website.
The right solution for every industry
intratool adapts to your processes – whether you’re a retail chain, a healthcare organization, or a manufacturing facility.
You pay for each individual user
Other providers charge per user – which can quickly become expensive for businesses with rotating temporary staff, part-time employees, and multiple locations. With intratool, you pay per user group, such as per branch, location, or team.
Other providers
You pay for each individual user
10 branches, 250 employees
250 users × €6 =
€1,500/month
You pay per group -with no limit on the number of users
10 branches, 250 employees
10 groups × €18.90 =
€189/month
Our customers' success stories
Our customers show how intratool makes day-to-day work noticeably easier—from seamless communication and efficient processes to greater transparency.
Discover real-world examples and see how companies across various industries use intratool to save time and improve their operations in the long term.
“The biggest benefit for us is the transparency of the processes. Information no longer gets lost and ends up exactly where it’s supposed to be.”
Till Balzer
Managing Director, Balzer Bakery
“Thanks to intratool, we’ve been able to make our office virtually paperless. This was an essential step for us as a company, because we want to operate more sustainably in every area!”
Fabian Kraus
Managing Director of Pan Pan Bakery
“Tasks and processes can be implemented and monitored. Intratool thus plays a key role in employee satisfaction while also ensuring a modern, digitized work environment at our locations.”
Tobias Labermeier
Managing Director & Partner Vitova Health GmbH & Co. KG
400+
Customers
6,000+
Organizational units
65,000+
User
400+
Customers
6000+
Organizational units
65.000+
User
Talk to our expertsWe'll be there to guide you every step of the way.
Whether you want to get started with intratool, deepen your knowledge, or expand your skills: Our service team provides personalized, practical support that’s always transparent. From introductory workshops to quick help and the exclusive intratool Club – we make it easy for you to get the most out of your platform.
Trust in experience
Our team has hands-on experience in administration and store operations and delivers solutions that really work.
More than just support
No waiting on hold: We respond immediately and straightforwardly, and together we’ll find the best solution.
Fast and personal
We see ourselves as partners and support you with a genuine interest in your success.

Workshops
In interactive workshops, we’ll show you how to get the most out of intratool in your company. Together, we’ll develop practical solutions that align with your processes and goals.
Documentation
The intratool documentation provides all the essential information about features and settings – clearly structured, easy to understand, and available anytime.
intratool Club
Get exclusive workshops, templates, and expert insights to help you unlock the full potential of your intratool platform.
FAQ
Comprehensive instructions, step-by-step guides, and best practices help you use intratool on a daily basis. Always up to date and accessible at any time.
Knowledge & templates for modern communication
Discover practical tips, templates, and insights on digital communication, efficient teamwork, and process optimization – for more structure, transparency, and success in your day-to-day work.
8. May 2026
Our service remains personal!
AI is currently transforming customer service at many companies—but quick responses don’t automatically mean better solutions. In our new article, we…
6. May 2026
We’ll soon be offering standard templates for the most common use cases
With our new standard templates, getting started with intratool will be even easier in the future. Based on real-world customer processes and years…
4. May 2026
Your studio members in intratool
intratool is more than just a platform for internal communication. Especially in the fitness and health industry, new opportunities are emerging to…
27. April 2026
New features, new possibilities: What’s next at intratool
At intratool, new features don’t just happen by chance - they stem from real customer needs, technological advancements, and our vision for modern…
25. April 2026
intratool goes global: Multilingual communication for modern teams
With intratool, tasks, forms, manuals, and Infoboard content can already be translated into over 30 languages. This helps us support companies with…
20. April 2026
How to get started with intratool
Every company operates differently - that’s why intratool offers flexible options for getting started. Whether it’s digital team communication, a…
11. April 2026
Digitalization in the skilled trades: Between experience and digital natives
The generational gap is one of the biggest challenges facing the skilled trades as they embrace digitalization. While younger employees naturally…
10. April 2026
Digital Transformation as a Team: How to Get Everyone—Across All Generations—Off to a Good Start
The best way to introduce digital processes is to do so step by step. In this article, we share practical insights and show how companies can…
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Any questions? We have the answers.
Whether it’s about pricing, features, or security – we’ll explain why intratool is the alternative to WhatsApp, sticky notes, and the like. Here you’ll find the most important answers to frequently asked questions.
With intratool, you pay per user group, not per user. Example: 10 branches, 250 employees = 10 groups × €18.90 = €189/month
WhatsApp kann für die interne Unternehmenskommunikation datenschutzrechtlich problematisch sein, da personenbezogene Daten verarbeitet und teilweise auf externe Server übertragen werden. Besonders in Branchen mit sensiblen Daten – etwa Gesundheitswesen, Handwerk oder Filialbetrieben – setzen Unternehmen deshalb zunehmend auf DSGVO-konforme Alternativen wie intratool.
Mit intratool werden Informationen, Aufgaben und Dokumente zentral, sicher und kontrolliert innerhalb einer professionellen Unternehmensplattform verwaltet.
Zusätzlich wollen auch nicht alle Mitarbeiter ihre privaten Handynummern mit Kollegen teilen. Mit intratool ist kein Austausch von privaten Daten nötig.
Implementing intratool is flexible and can begin within a few days, depending on the size of the company and its specific needs. Many companies start with individual modules such as communication, task management, or forms, and expand the platform step by step.
Workshops, templates, and personalized support ensure a quick and practical start.
intratool eignet sich besonders für Unternehmen mit mehreren Standorten, Teams oder klaren Prozessabläufen. Dazu gehören unter anderem Bäckereien, Gesundheits- und Therapiepraxen, Fitnessstudios, Gastronomie, Einzelhandel, Gebäudereinigung, Produktion, Logistik sowie Bau- und Handwerksbetriebe.
Die Plattform unterstützt Unternehmen dabei, Kommunikation, Aufgaben und Dokumentation zentral und digital zu organisieren.
Ready to connect your teams?
Make communication simple, digital, and efficient.
Find out now how intratool can take the pressure off your business.











































































